Furusato One-Stop Form (Wanstoppu Tokurei Shinseisho) — How to Fill It In and Which ID to Send
You understand the scheme. The screen is still in Japanese
What furusato tax (ふるさと納税, furusato nozei) is and where foreign residents get caught is covered in Can Foreigners Use Furusato Tax? How Not to Lose Money. This article is the next step — what you need once you are actually looking at the form.
Furusato portals are effectively Japanese-only. A few have added English or Chinese, but item descriptions there are machine-translated, and none support most other languages. So people understand the scheme and then stop, because they cannot tell which button to press.
Below: ① the Japanese on the donation screen ② the one-stop form field by field ③ the ID documents.
1. Japanese words on the donation screen
- 寄付 / 寄附 (kifu) — donation. The official term; both spellings are used
- 返礼品 (henreihin) — the thank-you gift the municipality sends you
- 寄付金額 (kifu kingaku) — donation amount. Check your ceiling with the calculator
- 自治体 (jichitai) — municipality. The city, town or village you donate to
- 申込 (moushikomi) — application. The donation request itself
- 決済方法 (kessai houhou) — payment method. Card, convenience store and so on; varies by portal
- お届け先 (otodokesaki) — delivery address for the gift
- 寄付者情報 (kifusha jouhou) — donor details. This is the person claiming the deduction, which can differ from the delivery address
- 氏名 / フリガナ (shimei / furigana) — name / kana spelling. Match your resident record
- 生年月日 (seinengappi) — date of birth
- 個人番号 (kojin bangou) — My Number. Same thing as マイナンバー
- 受領証明書 (juryou shoumeisho) — donation receipt. Used for a tax return, not for one-stop
- 確定申告 (kakutei shinkoku) — final tax return. The route you take if you do not use one-stop
🔴 One box you must not miss
At the end of the donation form there is a line like this:
ワンストップ特例申請書の送付を希望する (wanstoppu tokurei shinseisho no sousou wo kibou suru — "please send me the one-stop exemption form")
Tick it and the municipality posts the form to you. Miss it and nothing arrives; you have to download and prepare the form yourself later. It takes five seconds at the time of donating.
2. The form, field by field
The document that arrives is formally called 「令和○年寄附分 市町村民税・道府県民税 寄附金税額控除に係る申告特例申請書」. It is a standard form set by the Ministry of Internal Affairs and Communications, so the fields are identical everywhere.
- ○○殿 (top line) — the municipality's name. Usually pre-printed
- 申請日 (shinseibi) — the date you fill the form in
- 整理番号 (seiri bangou) — a reference the municipality pre-prints. Leave it blank
- 住所 (juusho) — the address on your resident record (住民票, juminhyo)
- フリガナ (furigana) — your name in katakana
- 氏名 (shimei) — exactly as written on your resident record
- 個人番号 (kojin bangou) — your 12-digit My Number
- 電話番号 (denwa bangou) — phone number
- 生年月日 (seinengappi) — circle the era: 明・大・昭・平・令. Born between 1989 and April 2019 is 平 (Heisei); May 2019 onward is 令 (Reiwa)
- 寄附年月日 (kifu nengappi) — the date you donated, shown on the receipt
- 寄附金額 (kifu kingaku) — the amount
3. 🔴 Two checkboxes — they are the whole document
Near the bottom sit two boxes. The ministry's form states it plainly:
申告の特例の適用を受けるための申請は、①及び②に該当する場合のみすることができます。 ("This application can be made only where both ① and ② apply.")
Both must apply, and both must be ticked. If either is blank, the application does not stand.
① 申告特例対象寄附者である — are you someone who does not need to file a tax return?
If you are an employee whose employer handles year-end adjustment, usually yes. You do not qualify if:
- you are filing a return anyway — medical expense deduction, first year of a mortgage deduction, etc.
- you have more than 200,000 yen of income outside your salary
- your salary exceeds 20,000,000 yen
② 五つ以下である — did you donate to five municipalities or fewer this year?
Several donations to the same municipality count as one. The moment a sixth municipality is added, one-stop becomes void for all of them and you must file a tax return instead.
⚠️ If you send in five forms and then donate to a sixth municipality, the first five die too. Count ahead if you plan to add more.
4. Identity documents
You enclose copies of identity documents with the form. The combination depends on what you hold.
| What you have | What to send |
|---|---|
| My Number Card | Copies of both sides — that alone is enough |
| Notification card (通知カード) | Both sides plus proof of identity (residence card etc.) |
| Neither | Resident record showing your My Number, plus proof of identity |
A residence card (在留カード) or special permanent resident certificate counts as proof of identity. Several municipalities list them explicitly. If you only have documents without a photo (health insurance card and similar), you need two of them.
⚠️ Careful with the notification card. If your details changed — you moved, you married — and the card was never updated, it no longer works as identity verification. Moving is common enough that this catches people.
⚠️ Accepted combinations differ slightly between municipalities. The table above is the general rule; check the leaflet your municipality encloses.
5. Where foreign residents get caught
The address must match your resident record. If you filed a change of address but never updated the back of your residence card, the two will disagree. Write the resident record address.
Match the name spelling to your resident record. Mixing the romanised passport spelling, a common-use name (通称名) and a katakana rendering makes verification fail.
Online filing needs the My Number Card itself. It works by reading the card's IC chip for public key authentication, so a notification card cannot be used online. Post the form instead.
If you will not be in Japan on 1 January of next year, this year's donation will not produce a deduction. Enter your departure date in the ceiling calculator and it will tell you.
6. Deadline
It must reach the municipality by 10 January of the year after you donated — arrival, not postmark. Donations made late in December leave very little room, so act as soon as the form arrives.
If your details change afterwards (a move, for instance), file a 「申告特例申請事項変更届出書」 by the same 10 January.
Checklist
- Did you tick ワンストップ特例申請書の送付を希望する on the donation screen?
- Are you at five municipalities or fewer this year?
- Do you have no other reason to file a tax return? (If you do, take that route instead)
- Did you tick both checkboxes on the form?
- Do the address and name match your resident record?
- Did you enclose the right combination of identity copies?
- Can you make the 10 January arrival deadline?
This is general information compiled on 2026-08-11 from the ministry's standard form (第五十五号の五様式) and municipal guidance. Forms and acceptance rules can change and practice varies between municipalities, so check the guidance from your chosen municipality before sending anything. For your own circumstances, consult a tax professional.